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Grant Proposal Submission Checklist
This form has been designed specifically for use by Tufts Arts and Sciences (A&S) graduate students to assist in the grant submission process. In it you will find guidance concerning university and department requirements, procedures, required forms, and most importantly, who to contact should questions arise.
LOOKING FOR FUNDING OPPORTUNITIES
- A&S recommends using the IRIS database for your search.
Note: For private or foundation searches, contact Miriam McLean, Associate Director of Corporate and Foundation Relations (CFR).
GETTING STARTED
- Graduate students are typically not designated as Principal Investigators (PI’s) or Project Directors (PD’s) on grant proposals. This status is reserved for tenured and tenure-track faculty, regular faculty on the research and “practice of” tracks, and select senior administrators. Graduate students do have the option of being listed as a Co-Principal Investigator (Co-PI) with a Tufts tenured or tenure-track faculty member, regular faculty, or senior administrator. Graduate students who wish to be listed as co-principal investigators on grant proposals must receive permission from their deans or the Provost to do so and must meet the same criteria as Principal Investigators (PI’s) or Project Directors (PD’s). If a funding source is designed to support individual graduate students (such as the National Science Foundation’s Doctoral Dissertation Improvement Program), an eligible faculty member, usually the student’s advisor, must serve as the PI and the student is listed on the proposal as a Co-PI.
- Start the grant submission process at least a month in advance of the stated grant deadline.
- Download and email an electronic version of the grant solicitation (RFA, RFP, PA) and a brief description of your intent to your assigned Research Administration (RA) Representative.
- Inform Charlene Carle in the Office of the Dean of the Graduate School of Arts and Sciences of your plans to submit a proposal and submission deadline.
PREPARING THE SUBMISSION
- Need Help...
- with a foundation or corporate funding opportunity?
- Contact Miriam McLean of CFR
- understanding sponsor or grant guidelines/requirements?
- Contact your RA Representative
- developing the proposal content?
- Graduate students are encouraged to work within their department and with their colleagues
- reviewing a budget?
- Contact your RA Representative
- Things to remember:
- Always adhere to the requirements of the grant solicitation.
- Fringe and Indirect Costs rates can be found at the following link: http://www.tufts.edu/central/research/FringeBenefits.htm
* Always confirm the accuracy of the rates with your RA Representative.
- Additional Support: Your RA Representative will review iterations of your budget and the justification. Make sure the Internal Sponsored Research Coordination Form reflects the finalized budget.
ROUTING THE SUBMISSION
- Begin routing the proposal seven (7) days in advance of the deadline, especially for submissions on Grants.gov.
- The following required internal forms must be completed and attached to your proposal when routing for signatures.
- Contact your RA Representative if you need help completing these forms.
- Forward original forms and the full proposal to those individuals whose signatures are required on the Coordination Form.
